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  • Suzette Tiempo

How To Write A Job Offer Letter: For Canadian Employers Who Wants To Hire Temporary Foreign Workers

Canadian employers can bring foreign talent into the country by providing them with a job offer. In most cases, this job offer letter is to be approved by the Immigration, Refugees and Citizenship Canada (IRCC) and Employment and Social Development Canada (ESDC) before the employee can apply for a work permit and start working in Canada.

The offer letter is a formal document given to the employee from the Canadian employer that wishes to hire them. It explains the details of the job.

In general, this letter is less detailed than an employment contract. Typically, the following information is included in the employment offer letter:

  • The employee’s pay and any deductions from their pay.

  • Job duties.

  • Hours of work and other general conditions of employment.

Conditions for Approval

The approval of a job offer letter by the ESDC is dependent on the following factors:

  • The offer letter is genuine.

  • The working conditions and salary compensation do not have a negative impact on Canadian employees and the local job market.

  • Employment is permanent and not temporary.

How to Write a Job Offer Letter

Knowing how to write a job offer letter can go a long way in making the entire process of hiring a foreign worker smoother and easier. The formal employment letter that IRCC and ESDC require from Canadian employers must include:

  • The official title of the job role being offered

  • Job description, such as the duties and responsibilities that the position entails

  • Necessary qualifications – such as education, skills, experience, and licenses – as required by the job position.

  • Name and address of the employer and the future workplace of the employee.

  • Name of a contact person who is familiar with the job offer in the Canadian company

  • Start date of the job

  • Salary details, including other forms of compensations

These points make an essential part of the standards set by the Canadian government. They serve to ensure that the situation will prove to be in the best interest of the employer and the employee.

Including the information mentioned above in your job offer letter is vital to ensure that you adhere to Canadian standards, resulting in ESDC’s confirmation.

If the job role requires a Labour Market Impact Assessment (LMIA), you should include a copy of the job offer letter with your application.

If, however, an LMIA is not required, you can submit the offer of employment at the Employer Portal. The portal then generates a specific offer of employment number that the employee should include in their work permit application.

Once the ESDC approves the job offer and/or the LMIA, the employee can use these documents to apply for a work permit.

Navigating the temporary foreign worker program can be a daunting task. Welcome the new addition to your team in no time! Let In Time Immigration and Recruitment take care of it for you.



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